Job Summary:
We are seeking a highly organized, proactive, and legally adept individual to join our team as the Manager – General Affairs & Legal. This role will oversee administrative and legal functions, ensuring the organization’s compliance with ISO standards (9001:2015, 27001, etc.), managing physical risk and safety, and handling non-ICT vendor administration. Additionally, the role involves collaborating with internal teams such as ICT Vendor Management and Accounts for asset reconciliation and overseeing day-to-day operational activities. Legal expertise particularly in regulatory compliance, contracts, and corporate governance, will be key to this position. The ideal candidate will have strong experience in legal compliance, facilities management, vendor administration and risk management.
1.Stay updated on relevant local, state, and national laws pertaining to office management, employment law, safety regulations, and corporate governance.
– Ensure the organization is compliant with all legal obligations, including employment law, contract law, and other corporate regulations.
– Oversee contract management and ensure legal due diligence for vendor contracts and agreements.
– Liaise with external legal counsel on complex legal matters and disputes when necessary.
- Compliance Management:
– Ensure strict adherence to “ISO 9001:2015, ISO 27001” standards and other relevant certifications, including managing audits and addressing non-conformities.
– Coordinate with external auditors and internal teams to maintain certification and regulatory compliance.
- Physical Risk & Safety Management
– Develop and implement safety and risk management protocols, including fire prevention, emergency response, and workplace safety plans.
– Conduct regular safety inspections and risk assessments to identify hazards and ensure compliance with local labor laws and industry standards.
- Facilities & Office Management
– Oversee daily office operations, managing facilities maintenance, access control, CCTV systems, and overall office security to ensure a safe working environment.
– Manage relationships with building management and contractors for infrastructure maintenance.
- Vendor & Procurement Management:
– Oversee the identification, assessment, and management of non-ICT vendors, ensuring that all vendors meet quality standards.
– Handle vendor contracts , negotiations, and performance to ensure cost-effective and timely delivery.
– Ensure procurement processes comply with legal and company policies.
- Physical Asset Reconciliation:
– Collaborate with the Accounts team to manage accurate physical asset reconciliation (e.g., office equipment and ICT-related assets).
– Manage asset tracking and documentation in line with company policies.
- Administrative Policy Development :
– Develop and maintain administrative policies that ensure operational efficiency and compliance with evolving regulatory requirements
– Ensure policies align with legal frameworks and are reviewed regularly to stay updated.
- Budget & Financial Management:
– Oversee the office budget, ensuring cost-effective resource allocation and financial control.
– Prepare financial reports for administrative expenditures and identify areas for cost optimization.
- Company Events & Travel Management:
– Organize and manage corporate events, workshops, and meetings, ensuring legal compliance for contracts, venues, and vendors.
– Manage travel logistics for staff and guests, ensuring compliance with legal and company policies.
- Contract & Legal Management:
– Manage and oversee all Non-ICT contractual agreements, ensuring legal compliance and due diligence.
– Regularly review and update vendor and client contracts to ensure they align with current legal regulations
– Act as the main point of contact for all legal matters related to general affairs.
Qualifications:
– Bachelor’s degree in law (LLB) is a prerequisite for this role.
– Proven experience in administrative management, legal compliance, vendor management, and corporate governance.
– Strong knowledge of ISO 9001 and ISO 27001 standards.
– Experience with risk management, safety protocols, and local regulatory requirements.
– Excellent organizational, communication, and legal problem-solving skills.
– Ability to manage multiple tasks efficiently while ensuring compliance with company policies and legal regulations.
This role is ideal for someone with a combination of legal expertise and strong administrative capabilities, aiming to drive operational excellence while ensuring legal and regulatory compliance across the organization.
Experience -15 -18 Years
