Employee Handbook

Welcome to DAPL (formerly known as Digital Aptech Pvt Ltd)

Welcome to DAPL! We are thrilled to have you on board as part of our team. This Employee Handbook is designed to help you understand our company policies, procedures, and benefits. Please read it carefully and keep it for future reference.

Table of Contents

  1. Introduction
    • About DAPL
    • Purpose of the Handbook
  2. Employment Policies
    • Equal Employment Opportunity
    • Anti-Harassment and Discrimination
    • Workplace Conduct
  3. Employment Procedures
    • Recruitment and Hiring
    • Employment Categories
    • Orientation and Training
  4. Compensation and Benefits
    • Salary and Wages
    • Performance Reviews
    • Benefits Overview
    • Leave Policies
  5. Work Hours and Attendance
    • Work Schedule
    • Attendance and Punctuality
    • Overtime
  6. Employee Conduct and Discipline
    • Code of Conduct
    • Disciplinary Procedures
    • Grievance Procedures
  7. Workplace Safety
    • Health and Safety Policies
    • Reporting Accidents and Injuries
    • Emergency Procedures
  8. Information Security
    • Data Protection
    • Acceptable Use of IT Resources
    • Confidentiality
  9. Remote Work Policy
    • Eligibility and Requirements
    • Communication and Productivity
    • Equipment and Security
  10. Separation of Employment
    • Resignation
    • Termination
    • Exit Procedures
  11. Miscellaneous Policies
    • Intellectual Property
    • Social Media Policy
    • Travel and Expense Policy
  12. Acknowledgment
    • Employee Acknowledgment Form

1. Introduction

About DAPL

Digital Aptech Pvt Ltd.DAPL in short, is a global 360-degree IT solution and outsourcing company based in India, with its headquarter at Kolkata,West Bengal. We provide development and staffing services across various industries, offering comprehensive digital solutions to our clients.

Purpose of the Handbook

The purpose of this Employee Handbook is to provide a clear understanding of our policies, procedures, and benefits. It serves as a guide to help you navigate your employment with DAPL and understand what is expected of you.

2. Employment Policies

Equal Employment Opportunity

DAPL is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected characteristic.

Anti-Harassment and Discrimination

DAPL strictly prohibits any form of harassment or discrimination. Employees are encouraged to report any incidents of harassment or discrimination to their supervisor or the Human Resources (HR) department or the POSH committee  immediately.

Workplace Conduct

Employees are expected to maintain a professional and respectful demeanor at all times. Unprofessional behavior, including but not limited to, bullying, intimidation, or inappropriate conduct, will not be tolerated.

3. Employment Procedures

Recruitment and Hiring

DAPL follows a fair and transparent recruitment process. All job openings are posted internally and externally, and candidates are selected based on their qualifications and experience.

Employment Categories

Orientation and Training

New employees will undergo an orientation program to familiarize themselves with DAPL’s policies, procedures, and culture. Ongoing training and development opportunities will be provided to enhance skills and knowledge.

4. Compensation and Benefits

Salary and Wages

Employees will receive a competitive salary based on their role, experience, and performance. Salary reviews are conducted annually.

Performance Reviews

Performance reviews are conducted annually to assess employee performance, set goals, and discuss career development.

Benefits Overview

DAPL offers a comprehensive benefits package, including health insurance, retirement plans, paid time off, and other perks. Details of the benefits will be provided during the onboarding process.

Leave Policies

Public Holidays: Employees are entitled to paid leave on public holidays recognized by DAPL.

5. Work Hours and Attendance

Work Schedule

The standard work hours per week is 40 excluding 1 hour break, typically Monday to Friday. Specific work hours may vary based on role and department.

Attendance and Punctuality

Regular attendance and punctuality are essential. Employees are expected to notify their supervisor in advance if they are unable to work.

Overtime

Non-exempt employees may be required to work overtime. Overtime must be pre-approved by the supervisor and will be compensated in accordance with applicable laws.

6. Employee Conduct and Discipline

Code of Conduct

Employees are expected to adhere to DAPL’s Code of Conduct, which includes ethical behavior, professionalism, and respect for others.

Disciplinary Procedures

Violations of company policies may result in disciplinary action, up to and including termination of employment. Disciplinary actions may include verbal warnings, written warnings, suspension, and termination.

Grievance Procedures

Employees are encouraged to report any grievances to their supervisor or the HR department. All grievances will be handled promptly and confidentially.

7. Workplace Safety

Health and Safety Policies

DAPL is committed to providing a safe and healthy work environment. Employees must adhere to all safety guidelines and report any hazards or incidents immediately.

Reporting Accidents and Injuries

Any workplace accidents or injuries must be reported to the supervisor and HR department as soon as possible.

Emergency Procedures

Emergency procedures, including evacuation plans and emergency contact numbers, will be communicated to all employees. Regular drills will be conducted to ensure preparedness.

8. Information Security

Data Protection

Employees must protect sensitive and confidential information. Data must be handled in accordance with DAPL’s Data Protection Policy and relevant regulations.

Acceptable Use of IT Resources

IT resources, including computers, email, and internet access, must be used responsibly and in accordance with DAPL’s Acceptable Use Policy.

Confidentiality

Employees must maintain the confidentiality of all proprietary and confidential information. Unauthorized disclosure of such information is strictly prohibited.

9. Remote Work Policy

Eligibility and Requirements

Remote work may be permitted based on job role and performance. Employees must have a suitable work environment and necessary equipment.

Communication and Productivity

Remote employees are expected to maintain regular communication with their team and meet productivity standards.

Equipment and Security

Remote employees must ensure the security of company equipment and data. All remote work must comply with DAPL’s Information Security Policy.

10. Separation of Employment

Resignation

Employees wishing to resign must provide a written notice to their supervisor. A minimum notice period of two weeks is required.

Termination

Employment may be terminated by DAPL for reasons including performance issues, misconduct, or organizational changes. Employees will be provided with a notice period or compensation in lieu of notice as per applicable laws.

Exit Procedures

Upon separation, employees must return all company property and complete an exit interview.

11. Miscellaneous Policies

Intellectual Property

All intellectual property created by employees during their employment with DAPL belongs to DAPL. Employees must sign an Intellectual Property Agreement.

Social Media Policy

Employees must use social media responsibly and ensure that their online activities do not negatively impact DAPL’s reputation.

Travel and Expense Policy

Employees traveling for business must follow DAPL’s Travel and Expense Policy. Expenses must be approved and documented.